Closing a Project: Ensuring Successful Completion and Handover
Question
ABC Company is a well-established training company that uses a standard model to develop training materials and deliver courses to customers.
ABC Company has commissioned a project in response to recent changes in government legislation relating to health and safety on construction sites.
The project will deliver "capability to provide health and safety training", including the materials needed for classroom-based training and e-learning.
The expected benefits for construction companies include a reduction in lost days and legal costs due to accidents.
The e-learning course will be developed by a specialist external consultancy.
The materials for classroom-based training will be delivered by ABC Company's development team.
All course materials will be piloted before they are used.
ABC Company will deliver training to its customers and also hopes to sell the course materials to other training companies as part of their operational business.
ABC Company will use their own sales and marketing departments to promote the courses.
The legislation requires construction companies to comply with the new legislation within two years.
The course materials and trainers have to be accredited by a government agency before courses can be delivered.
ABC Company is planning to deliver pilot courses within five months of starting the project.
The ABC Company standard development model for new courses recommends the following stages:
End of the Project scenario.
Additional Information: The Chief Executive Officer (CEO) founded the company five years ago.
Under her leadership, ABC Company has grown quickly into a successful training company.
It delivers a range of accredited professional training.
The Finance Director is also a founder member of ABC Company and is responsible for authorizing budgets for the Operations and Development Teams.
She authorizes all large contracts personally.
The Purchasing Manager reports to the Finance Director and is responsible for managing and monitoring supplier contracts.
The Operations Director is responsible for the delivery off all training and for the training development budget.
His department organizes courses, venues and trainers.
They work with the Product and the Sales teams to provide a comprehensive training schedule.
ABC Company's IT manager reports to the Operations Director.
The Business Development Director has recently been appointed to identify new training needs and propose new products.
She will work with the Operations.
Director to ensure a cost-conscious approach and that appropriate development technologies are used for the health and safety course.
The Training Development Manager reports to the Business Development Director and is responsible for developing training materials and gaining accreditation, in accordance with the standard course development model.
Course developers in his team have skills in a range of development technologies and are allocated to projects as needed.
The Training Delivery Manager, who reports to the Operations Director, is responsible for ensuring that internal and external trainers deliver ABC Company training courses to the required standard.
He also checks course materials to ensure they are fit for purpose and of the required quality.
The Central Services Director has responsibility for corporate communications, facilities management and configuration management.
He recently led a project to consolidate all company quality systems into one quality management system and set up a corporate quality department, now managed by the Corporate Quality Manager.
The Corporate Document Manager reports to the Central Services Director.
She helped establish the company's document management system and now operates it across the business.
She manages a team of administrators and contracts staff when workload is high.
The Sales Director joined ABC Company two months ago and is keen to establish himself by suggesting new markets for the courses and material.
All account managers and the marketing team report to him.
They promote existing training courses to other training companies and existing customers.
Which statement describes how the "closing a project' process makes provision for this?
Answers
Explanations
Click on the arrows to vote for the correct answer
A. B. C. D.D.
The "closing a project" process is the final phase of the project management lifecycle, which aims to ensure that the project has been completed successfully and that the project deliverables meet the stakeholders' requirements. The process involves several activities, including verifying the project objectives, assessing the benefits, and formally closing the project.
In the given scenario, ABC Company has commissioned a project to develop health and safety training materials and deliver courses to customers in response to recent changes in government legislation. The project is expected to deliver the capability to provide health and safety training, including the materials needed for classroom-based training and e-learning. The expected benefits for construction companies include a reduction in lost days and legal costs due to accidents. The e-learning course will be developed by a specialist external consultancy, while the materials for classroom-based training will be delivered by ABC Company's development team. All course materials will be piloted before they are used.
Based on the given information, the statement that describes how the "closing a project" process makes provision for this is:
B. As part of the "prepare planned closure" activity, it will be confirmed that the acceptance criteria defined in the project product description have been met.
This statement is relevant because the project's success criteria are defined in the project product description, which outlines what the project aims to achieve and the expected deliverables. The "prepare planned closure" activity is a part of the "closing a project" process, which focuses on preparing for the formal closure of the project. During this activity, the project manager will verify that the acceptance criteria defined in the project product description have been met. This will involve reviewing the project deliverables, assessing whether they meet the requirements of the stakeholders, and confirming that the materials for classroom-based training and e-learning have been developed and piloted successfully.
Confirming that the acceptance criteria have been met is important because it ensures that the project has delivered what was defined in the project product description. This will enable ABC Company to deliver health and safety training to its customers and sell the course materials to other training companies as part of their operational business. Moreover, the course materials and trainers have to be accredited by a government agency before courses can be delivered, so meeting the acceptance criteria will enable ABC Company to obtain accreditation and comply with the new legislation within two years.
In summary, as part of the "prepare planned closure" activity, confirming that the acceptance criteria defined in the project product description have been met is crucial for the successful completion of the project and enabling ABC Company to deliver health and safety training to its customers and sell the course materials to other training companies as part of their operational business.
