Automating Business Processes: Trigger Options for Reusable Child Flows

Trigger Options for Reusable Child Flows

Question

You design an automation strategy for a company and identify a repeated logic.

You are considering implementing reusable child flows.

What triggers can you use for child flows?

Answers

Explanations

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Power Automate provides five types of flows: Automated - this cloud flow type is triggered by an event, like when an email comes from your manager.

Instant - this cloud flow type is triggered manually, like when you push a button.

Scheduled - this cloud flow type is triggered on a schedule, like sending a report on every working day at 8 am.

Desktop - this flow type automates processes for your desktop and web applications.

Business process flow - this flow type guides users step-by-step through the business process.

When a Solution Architect designs an automation strategy for the project, he or she needs to manage the flow's complexity and identify the repeated steps.

One of the best ways to manage complexity is to divide your flow into the parent and child (nested) flows.

This approach helps with the repeated logic as well.

The child flow is the normal flow that you design separately and then add it to the parent flow.

The parent flow can wait for one year for the child to finish with the built-in connections and Dataverse and for 30 days for the rest of the connectors.

The child flow can be triggered by the Manually-triggered button, Power Apps, or HTTP request.

You must have the Respond step in your child flow to let the parent flow know when the child flow finishes.

For example, the Power Apps connector has the Respond to a PowerApp or flow action that you can use in your child flow.

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When designing an automation strategy for a company, it's important to consider reusability of logic to ensure efficiency and consistency across multiple processes. One way to achieve this is by implementing reusable child flows.

Child flows are smaller, reusable flows that can be invoked by other flows or directly from Power Apps or Power Automate. They can be thought of as building blocks that can be combined to create larger, more complex workflows.

There are several triggers that can be used to start a child flow:

A. Manually-triggered button: This trigger allows users to manually trigger the child flow by clicking a button in Power Apps or in the flow's run history.

B. Scheduled: This trigger allows the child flow to run on a specified schedule. This is useful for automating tasks that need to be performed on a regular basis, such as daily reports or weekly backups.

C. Power Apps: This trigger allows the child flow to be called from within a Power App. This is useful for creating custom functionality within a Power App that requires the logic of a child flow.

D. Automated: This trigger allows the child flow to be automatically triggered by another flow. This is useful for creating a modular workflow where multiple child flows are chained together to perform a larger task.

E. HTTP request: This trigger allows the child flow to be started by an HTTP request. This is useful for integrating with external systems or for creating custom APIs.

In summary, when designing an automation strategy that involves reusable logic, child flows can be a powerful tool. There are several triggers that can be used to start a child flow, including manual buttons, schedules, Power Apps, automation, and HTTP requests.