Business Process Automation Design for New Employee Onboarding | Microsoft PL-600 Exam

Streamlining New Employee Onboarding Process with Automation

Prev Question Next Question

Question

The current business process of onboarding the new employees involves sending several emails from the hiring manager to the HR and IT departments.

It could take days until a new team member gets the company ID and credentials to use the internal systems.

The company wants to streamline this process with no involvement of HR and IT personnel.

It invites you as a Solution Architect to help them.

The process should start after the hiring manager submits the New employee request form with the information about a new hire.

The process creates the Azure AD account for the new employee and a welcome email from HR with a link to the corporate document folder for the new employees in a SharePoint portal.

What items will you use for the business process automation design?

Answers

Explanations

Click on the arrows to vote for the correct answer

A. B. C. D. E. F. G.

Correct Answers: B, C, E and G

You need to use the Power Automate flow for this process.

Power Automate provides five types of flows: Automated - this cloud flow type is triggered by an event, like when an email comes from your manager.

Instant - this cloud flow type is triggered manually, like when you push a button.

Scheduled - this cloud flow type is triggered on a schedule, like sending a report on every working day at 8 am.

Desktop - this flow type automates processes for your desktop and web applications.

Business process flow - this flow type guides users step-by-step through the business process.

The flow should be automated and initialized by a form submission.

For example, you can use Microsoft Forms to create a New Employee Request Form.

New employee form New employee request form Hi i, when you submit this form, the owner will be able to see your name and email address. * Required 1, Username * Enter your answer 2. Display Name * Enter your answer 3. User Principal Name (UPN) * Enter your answer 4. First Name * Enter your answer

After the Hiring Manager submits the form, it triggers the Power Automate automated flow (Number 1)

Next, the flow retrieves the response details (Number 2)

Then it creates a new temporary password (Number 3) and a new Azure AD user with information from the request form (Number 4)

And, finally, the flow emails on behalf of the HR department (Number 5).

a3 When a new response is submitted © @:: 5] Ja) Get response details e Ty New temp password eo + Create user * Account Enabled * Display Name Display Name x * Mail Nickname Username X * Password tea New temp pas... x * User Principal Name User Principal ... x Given Name Ty First Name x Surname Last Name x Show advanced options V Send an email (V2) : Qe

Option A is incorrect because the solution needs Power Automate, not Power Apps.

Option D is incorrect because the flow does not access the Dataverse data, and you do not need the Dataverse connector (current environment) for this task.

Option F is incorrect because you do not need the SharePoint connector for this task.

Instead, the flow sends a static link to the corporate documents in the SharePoint portal.

For more information about the Power Automation automated flows, please visit the below URLs:

To automate the onboarding process, we can use Power Platform components such as Power Apps, Power Automate, and connectors such as Microsoft Forms, SharePoint, Microsoft 365 Outlook, and Azure AD.

Here's how we can use these components to automate the process:

  1. New employee request form: We can create a Power App for the hiring manager to submit the new employee request form. The Power App will collect the necessary information about the new hire such as their name, job title, department, and other required details.

  2. Azure AD account creation: Using Power Automate, we can create a flow that starts when a new employee request form is submitted. This flow will trigger the creation of an Azure AD account for the new hire using the Azure AD connector.

  3. Welcome email from HR: Next, we can create a SharePoint portal for the new employees and configure it to include a corporate document folder. Using the SharePoint connector, we can create a flow that sends a welcome email from HR to the new employee's email address, which includes a link to the corporate document folder in the SharePoint portal.

  4. Notification to the hiring manager: We can also create a Power Automate flow that sends a notification to the hiring manager when the new employee's account has been created and the welcome email has been sent.

To summarize, we will use Power Apps to create the new employee request form, Power Automate to create flows for Azure AD account creation and notifications to the hiring manager, and connectors such as SharePoint, Microsoft 365 Outlook, and Azure AD to automate the process.

Prev Question Next Question