When to Trigger On-Demand Classic Workflow in Business Process Flow

Correct Answers: B and D

Power Automate Business process flow can include on-demand classic workflow.

The classic on-demand workflow can be triggered by a business process flow stage transition or a business process flow status change.

In a Business process designer, you can add a workflow to the stage (Number 1)

You need to provide the stage transition trigger.

There are two options: Stage Entry and Stage Exit (Number 2)

And select the workflow that you want to run (Number 3)

Your workflow must be active, on-demand, and created for the same table that you are using in the stage.

A stage transition triggers do not work for the first and the last stages in a business process flow.

If you want to use these stages, you need to create a Global workflow (Number 1)

The Global workflow is triggered by the changes of the business process (Number 2)

There are four process changes: Process applied - when business process flow is started.

Process abandoned - when a user abandons a business process flow, and it is archived.

Process reactivated - when a user restarts an abandoned business process flow.

Process completed - when a user clicks to finish the final stage and ends the business process flow.

And finally, you need to provide a workflow to run as a Global workflow (Number 3).

All other options are incorrect.

For more information about Business process flow and classic on-demand workflow integration, please visit the below URLs:

In the Power Platform, a business process flow is a guided process that helps users to work through a specific task or set of tasks. A classic workflow, on the other hand, is a set of steps that automate a business process.

Here are the two cases when you can trigger an on-demand classic workflow in a business process flow:

1. On a Stage Transition: When a user transitions from one stage of the business process flow to another, you can trigger an on-demand classic workflow. For example, you can create a workflow that sends an email notification to a manager when a sales opportunity moves from the qualification stage to the needs analysis stage.

To set this up, you can create a workflow that is triggered by a stage transition event in the business process flow. Then, you can add a step to the business process flow that triggers the workflow when the user transitions to the next stage.

2. On a Change of Business Process Flow Status: You can also trigger an on-demand classic workflow when the business process flow status changes. For example, you can create a workflow that sends an email notification to a manager when a sales opportunity is closed.

To set this up, you can create a workflow that is triggered by a change of status event in the business process flow. Then, you can add a step to the business process flow that changes the status of the process to trigger the workflow.

Note that options A, C, and E are not correct answers to this question as they do not relate to triggering a classic workflow in a business process flow. Option D could potentially be correct, but it is not specific enough as it does not specify what triggers the change in business process flow status.