John is the project manager of the NHQ Project for his company.
His project has 75 stakeholders, some of which are external to the organization.
John needs to make certain that he communicates about risk in the most appropriate method for the external stakeholders.
Which project management plan will be the best guide for John to communicate to the external stakeholders?
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A. B. C. D.A.
The best guide for John to communicate about risk to external stakeholders is the Communications Management Plan (Option A).
The Communications Management Plan is a document that guides the project manager and the project team in planning, managing, and controlling communications throughout the project. It includes information on the stakeholders, their communication requirements, the communication methods, and the frequency of communication.
In this scenario, the project has 75 stakeholders, some of which are external to the organization. The external stakeholders may have different communication requirements compared to the internal stakeholders. Therefore, John needs to ensure that he communicates about risk in the most appropriate method for the external stakeholders.
The Communications Management Plan will provide John with the necessary guidance to identify the appropriate communication methods and frequency for the external stakeholders. The plan will also help John to tailor the communication message to the external stakeholders' needs, ensuring that they understand the risks associated with the project.
The Risk Management Plan (Option B) is a document that guides the project team in identifying, assessing, and responding to risks throughout the project. While it is important for John to understand the risks associated with the project, this plan does not provide guidance on communication methods to external stakeholders.
The Project Management Plan (Option C) is a document that includes all the plans and baselines for the project. While it may contain information on communication and risk management, it is not specific to communication methods for external stakeholders.
The Risk Response Plan (Option D) is a document that guides the project team in responding to identified risks. While it is important to have a plan to respond to risks, this plan does not provide guidance on communication methods to external stakeholders.
Therefore, the Communications Management Plan (Option A) is the best guide for John to communicate to the external stakeholders about risk.