What to Do When the Chairperson Leaves Before the Project Team Meeting - Exam PK0-004
Question
The chairperson of the board is visiting from another country and wishes to meet the project team members.
The next project team meeting will be held next week, but the chairperson is leaving before the meeting.
Which of the following actions should the project manager take?
Answers
Explanations
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A. B. C. D.B.
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In this scenario, the chairperson of the board wishes to meet the project team members but is leaving before the next scheduled team meeting. The project manager needs to determine the appropriate course of action to accommodate the chairperson's request while still ensuring that the project remains on track.
Option A: Schedule a conference call for the team meeting and invite the chairperson. This option allows the chairperson to participate in the team meeting remotely. However, it may not be ideal as the chairperson may not have the opportunity to meet team members in person, and there may be limitations to the effectiveness of communication over a conference call.
Option B: Arrange an impromptu team meeting with the chairperson. This option may be effective if the chairperson's schedule allows for it. However, it may be difficult to coordinate an impromptu meeting that accommodates the schedules of all team members, and it may not be feasible to organize the meeting at short notice.
Option C: Email the chairperson the meeting minutes from the scheduled meeting This option does not allow for direct interaction between the chairperson and team members. Additionally, the meeting minutes may not provide the same level of context and detail as a live meeting.
Option D: Invite the chairperson to the next project team meeting. This option allows the chairperson to meet team members in person and participate in the meeting. It also maintains the integrity of the scheduled team meeting and ensures that all team members are present. However, it does not accommodate the chairperson's request to meet team members before they leave.
In summary, the most appropriate option would depend on the chairperson's schedule and availability, as well as the importance of meeting the chairperson's request to the success of the project. Option D would likely be the best course of action, as it provides the most comprehensive solution while maintaining the integrity of the scheduled team meeting.
