A PM is reviewing bids from vendors and has a question.
Which of the following documents should the PM use to obtain a response?
Click on the arrows to vote for the correct answer
A. B. C. D.B.
The document that the project manager (PM) should use to obtain a response from vendors depends on the context of the situation. Let's review each option:
A. Project Schedule: The project schedule is a document that outlines the timeline for completing the project tasks. While it is an essential document for managing the project, it is not suitable for obtaining a response from vendors.
B. RFP: RFP stands for Request for Proposal, which is a document that the PM sends to potential vendors to request a proposal for a particular product or service. The RFP typically includes detailed specifications and requirements for the product or service and outlines the evaluation criteria that the PM will use to assess the vendor proposals. Therefore, if the PM is reviewing bids from vendors, it is most likely that they have already sent an RFP and are now reviewing the vendor proposals.
C. Quotation: A quotation is a document that a vendor provides to a customer that outlines the details of the product or service that they are offering, including the price, terms and conditions, and delivery schedule. If the PM has requested a quotation from the vendor, they may use this document to obtain a response.
D. RFI: RFI stands for Request for Information, which is a document that the PM sends to potential vendors to request information about their products or services. The RFI is typically used to gather general information about the vendor's capabilities and expertise before sending an RFP. Therefore, if the PM is reviewing bids from vendors, it is unlikely that they will use an RFI to obtain a response.
In conclusion, the document that the PM should use to obtain a response from vendors in this situation is the quotation (option C).