Key Considerations for Data Management Policy in Cloud-Based File Storage

D.

Before implementing the IT steering committee's proposal of using cloud-based file storage for non-sensitive corporate data, it is important to have a data management policy in place that ensures the appropriate management, access, and protection of the data being stored. Each answer option provided addresses a specific concern that should be considered in a comprehensive data management policy:

A. A process for blocking access to cloud-based apps if inappropriate content is discovered: Inappropriate content could include files that contain malware or malicious software, illegal content, or content that violates company policies. It is important to have a process in place to block access to cloud-based apps if any inappropriate content is discovered. This process should be clearly defined and communicated to all employees who have access to the cloud-based file storage. The process should also include a clear and timely escalation path for reporting and addressing any incidents.

B. A requirement to scan approved cloud-based apps for inappropriate content: In addition to blocking access to cloud-based apps with inappropriate content, it is also important to have a requirement for regularly scanning approved cloud-based apps for any inappropriate content. This can help identify and address any potential issues before they become a problem. This requirement should be clearly defined and communicated to all employees who have access to the cloud-based file storage.

C. A mandate for periodic employee training on how to classify corporate data files: Employees who have access to the cloud-based file storage should be trained on how to classify and manage corporate data files appropriately. This includes understanding which files are considered sensitive and which files are not. Periodic employee training can help ensure that employees are up-to-date on policies and procedures related to data management.

D. A mandate for the encryption of all corporate data files at rest that contain sensitive data: Sensitive data that is stored in the cloud-based file storage should be encrypted to protect against unauthorized access. Encryption should be implemented for all sensitive data files at rest. This includes files that are stored in the cloud-based file storage as well as files that are downloaded or accessed remotely. A mandate for encryption of all sensitive data files should be included in the data management policy.

In summary, a comprehensive data management policy should include a process for blocking access to cloud-based apps with inappropriate content, a requirement for scanning approved cloud-based apps for inappropriate content, a mandate for periodic employee training on how to classify corporate data files, and a mandate for encryption of all corporate data files at rest that contain sensitive data.