Preventing Invalid Main Account and Dimension Combinations in Dynamics 365 Finance
Question
An organization uses Dynamics 365 Finance.
Several posted journal entries contain invalid main account and dimension combinations.
This leads to incorrect financial reporting.
You need to prevent these invalid combinations.
What should you do?
Answers
Explanations
Click on the arrows to vote for the correct answer
A. B. C. D.A.
References: https://docs.microsoft.com/en-us/dynamics365/unified-operations/financials/general-ledger/configure-account-structures.
Option A: Configure the account structure to specify which financial dimensions are valid for which main accounts. This option involves setting up the account structure to specify which financial dimensions are valid for each main account. This means that when a user selects a main account, only the valid financial dimensions for that account will be available for selection. This helps prevent users from selecting invalid combinations of main accounts and dimensions. This option is a good solution if the invalid combinations are occurring due to user error or lack of understanding of the account structure.
Option B: Train users to select the Validate button in the current journal configuration so that the correct account and dimension combination is used. This option involves training users to use the Validate button in the current journal configuration to check for valid account and dimension combinations before posting journal entries. This helps prevent invalid combinations from being posted, but relies on users remembering to use the Validate button every time they enter a journal entry. This option is a good solution if the invalid combinations are occurring infrequently and due to user error.
Option C: Configure financial dimension sets to limit which financial dimensions are valid for which main accounts. This option involves setting up financial dimension sets to limit which financial dimensions are valid for each main account. This means that when a user selects a main account, only the valid financial dimensions for that account will be available for selection. This helps prevent users from selecting invalid combinations of main accounts and dimensions. This option is a good solution if the invalid combinations are occurring due to complex business rules or requirements.
Option D: Associate the correct main accounts to that financial dimension on the financial dimension setup form. This option involves associating the correct main accounts to each financial dimension on the financial dimension setup form. This helps prevent users from selecting invalid combinations of main accounts and dimensions by restricting which main accounts are available for each dimension. However, this option can be cumbersome and time-consuming to maintain if there are many main accounts and dimensions to manage.
Overall, options A and C are the most effective solutions for preventing invalid combinations of main accounts and dimensions. Option B is a good solution for infrequent errors, while option D may be too cumbersome to maintain in larger organizations.
