Steering Committee Directive to Minimize System Duplication and Enhance Efficiency. | CGEIT Exam
Question
A steering committee has been advised by the IT project management office that individual business units are building systems components that could be leveraged by other business units.
Instead, identical components are being duplicated across the enterprise.
Which of the following committee directives would be the BEST way to reduce the likelihood of this duplication?
Answers
Explanations
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A. B. C. D.C.
The BEST directive to reduce the likelihood of duplication of systems components across the enterprise would be to establish an enterprise architecture, as option B suggests.
An enterprise architecture is a comprehensive framework that aligns business goals and strategies with IT capabilities and resources. It provides a roadmap for planning, designing, and implementing IT solutions that support the organization's objectives while ensuring interoperability and reusability of systems components across business units.
By establishing an enterprise architecture, the organization can:
- Define and standardize the IT components, services, and processes that support business operations.
- Establish guidelines and principles for system development, maintenance, and retirement.
- Encourage collaboration and communication between business units and IT departments.
- Identify and mitigate risks and dependencies associated with IT solutions.
- Improve the quality, efficiency, and effectiveness of IT investments.
In the scenario described in the question, the steering committee has been advised that business units are building systems components that could be leveraged by other business units, but instead, identical components are being duplicated across the enterprise. This indicates a lack of coordination and collaboration between the business units and IT departments, resulting in inefficiencies, redundancies, and increased costs.
By establishing an enterprise architecture, the organization can address these issues by promoting a standardized approach to IT solutions development and management. The enterprise architecture would define the IT components, services, and processes that support business operations, and establish guidelines and principles for system development, maintenance, and retirement. It would also encourage collaboration and communication between business units and IT departments, enabling them to identify and leverage existing IT solutions and avoid duplicating efforts.
Options A, C, and D may also be beneficial in reducing duplication of systems components, but they are not as comprehensive or effective as establishing an enterprise architecture.
- Implementing stage gate reviews to assess systems (option A) may help identify duplication of systems components, but it does not provide a long-term solution for addressing the underlying causes of duplication.
- Performing an assessment of change management processes (option C) may help improve the efficiency and effectiveness of IT changes, but it does not address the root cause of duplication.
- Reviewing IT system release management practices (option D) may help improve the coordination and management of IT releases, but it does not promote standardization and reusability of systems components.
