Document Approval Column Data Types - Initial and Future | PL-600 Exam

Correct Answer: E

Branch managers eventually want to have additional options, like the "Conditional approval," "Need additional documents," etc., to the initial "Approved" and "Rejected" items on the approval decision dropdown.

The initial document approval column type will be Choice.

This data type contains a list or set of items (choices) that users can select from the interface dropdown.

You can choose already defined sets or create a new set.

Branch managers eventually want to see more than two items: "Approved" and "Rejected." If you need to add new items to the same list of choices, you can use the Power Apps portal, find the table, edit the column, and add new items/choices.

If the choice list is global, you can use the menu item Choices under the Data section, find a list of choices in your environment, and edit it.

There are two scope options when you create a new set: Global choice (the default) and Local choice.

If you want to use the set only within the current table, you can change Global to Local's scope.

There is a similar data type to Choice - Choices.

The Choice data type is a single choice select list.

The Choices data type is the multi-select choices list.

The Dataverse treats them as two different data types (Number 1 and 2).

Important to remember that you cannot change a column's data type or the Choices scope after their creation.

But you can add new items to already created Choices.

Options A, C, and F are incorrect because Two options is Boolean Yes/No column but not the list of choices with only two options.

Options B and G are incorrect because the branch managers need to select only one choice from the list but not a multiple.

Therefore, you need to use the Choice data type but not Choices.

Option D is incorrect because the Lookup data type references the other table or tables but not the list of choices.

For more information about the Dataverse column creation and data types, please visit the below URLs:

In Microsoft Power Platform, a column's data type specifies the type of data that can be stored in that column. For the document approval column, the initial and future data types will depend on the type of data that needs to be stored.

Based on the options provided, the most appropriate answer would be Option F: Two options and Choice.

The "Two options" data type allows for a column to have only two values, typically Yes/No, True/False or On/Off. This could be useful for indicating whether a document has been approved or not.

The "Choice" data type allows for a column to have a set of predefined values. This could be used to specify the reason for approval or disapproval, or the level of approval (e.g. departmental approval, executive approval, etc.).

It is worth noting that other data types may also be suitable depending on the specific requirements of the document approval column. For example, the "Lookup" data type could be used to reference another list or library where approval details are stored, while the "Status" data type could be used to track the overall approval status of a document.

However, based on the given options, Option F is the most appropriate answer.