When performing an investigation, which key steps should be taken to maintain and secure supporting documentation used to perform an investigation of a suspicious activity?
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A. B. C. D.D
When performing an investigation of a suspicious activity, it is important to maintain and secure supporting documentation used to perform the investigation. This is critical in order to ensure that the investigation can withstand scrutiny by regulatory authorities or law enforcement agencies, and to provide a clear audit trail of the investigation.
The key steps that should be taken to maintain and secure supporting documentation used to perform an investigation of a suspicious activity are:
D. Maintain a record of the transaction activity that generated the alert: This means that a record of the transaction activity that generated the alert should be maintained. This includes all relevant details about the transaction, such as the date, time, amount, and parties involved. This record should be kept up-to-date throughout the investigation, and should include any relevant notes or comments.
A. Disseminate the rationale for the investigative approach and the objective basis for the determination: This means that the rationale for the investigative approach and the objective basis for the determination should be disseminated to all relevant parties, such as the AML team, senior management, and regulatory authorities. This ensures that everyone involved in the investigation understands the approach and the basis for the determination.
C. Ensure that a secure archive has information available to the client: This means that all supporting documentation used to perform the investigation should be stored in a secure archive. This archive should be easily accessible by all relevant parties, such as the AML team, senior management, and regulatory authorities, and should be protected against unauthorized access or tampering.
B. Perform the alerting transaction with alternative thresholds to ensure they are calibrated correctly: This means that the alerting transaction should be tested with alternative thresholds to ensure that they are calibrated correctly. This ensures that the alert is triggered only when it is supposed to be triggered, and that it is not triggered when it is not supposed to be triggered.
Overall, maintaining and securing supporting documentation is an essential part of performing an investigation of a suspicious activity. By following these key steps, organizations can ensure that their investigations are thorough, well-documented, and able to withstand regulatory scrutiny or legal challenges.