Create Conference Room Resources in Microsoft 365

D.

To enable users to book meetings in company conference rooms using the Microsoft Teams client, you need to create resource mailboxes in Microsoft 365 for each conference room.

Resource mailboxes are special types of mailboxes in Microsoft Exchange Online that represent conference rooms or other resources. They allow users to schedule meetings and reserve resources like conference rooms, equipment, or other facilities. Resource mailboxes can be managed by authorized users who can approve or reject booking requests and configure resource booking policies.

To create a resource mailbox in Microsoft 365 for a conference room, you can follow these steps:

1. Sign in to the Microsoft 365 admin center with an account that has the necessary permissions.
2. Go to the Exchange admin center.
3. Click on the recipients tab and select resources.
4. Click on the + (plus) button to add a new resource mailbox.
5. Fill in the required details, such as the display name, email address, and capacity of the conference room.
6. Configure any other settings you need, such as booking policies or delegate access.
7. Save the changes and repeat the process for each conference room you want to create.

Once you have created the resource mailboxes, users can book meetings and reserve conference rooms by selecting them as a resource when scheduling a meeting in the Microsoft Teams client or other Microsoft 365 applications that support resource booking, such as Outlook or SharePoint. Users can also view the availability of the conference rooms and check for conflicts or overlapping bookings before making a reservation.