Implementing Change in Project Processes
Question
You are the project manager of the NNN Project.
Stakeholders in the two-year project have requested to send status reports to them via.
email every week.
You have agreed and send reports every Thursday.
After six months of the project, the stakeholders are pleased with the project progress and they would like you to reduce the status reports to every two weeks.
What process will examine the change to this project process and implement it in the project?
Answers
Explanations
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A. B. C. D.C.
Although this appears to be a simple change the project manager must still follow the rules of the project's change control system.
Integrated change control is a way to manage the changes incurred during a project.
It is a method that manages reviewing the suggestions for changes and utilizing the tools and techniques to evaluate whether the change should be approved or rejected.
Integrated change control is a primary component of the project's change control system that examines the affect of a proposed change on the entire project.
Incorrect Answers: A: Configuration management is the documentation and control of the product's features and functions.
B: Communications management is the execution of the communications management plan.
D: The project change control process not valid as it's the parent of the integrated change control process, which is more accurate for this question.
The correct answer is C. Perform Integrated Change Control Process.
The Perform Integrated Change Control process is a part of the Project Integration Management knowledge area in the Project Management Body of Knowledge (PMBOK). This process is responsible for reviewing all change requests, approving or rejecting them, and managing changes to the project baselines.
When stakeholders request a change to the project process, such as reducing the frequency of status reports, the change request should be evaluated and approved or rejected through the Perform Integrated Change Control process.
The Configuration Management process (A) is responsible for identifying and documenting the functional and physical characteristics of a product or system, tracking and controlling changes to those characteristics, and maintaining the integrity and traceability of the characteristics throughout the project life cycle. While it is related to managing changes, it is not the appropriate process for evaluating and approving a change to the project process.
The Communications Management process (B) is responsible for managing communications between stakeholders and the project team to ensure timely and appropriate generation, collection, dissemination, storage, and disposal of project information. While this process is involved in the communication of the status reports, it is not the appropriate process for evaluating and approving a change to the project process.
The Project Change Control process (D) is responsible for controlling changes to the project baselines, including scope, schedule, cost, quality, risk, and resources. While this process is related to managing changes to the project, it is not the appropriate process for evaluating and approving a change to the project process.
In summary, the Perform Integrated Change Control process is the most appropriate process for evaluating and approving a change to the project process, such as reducing the frequency of status reports. This process ensures that changes are evaluated for their potential impact on the project objectives, approved or rejected based on the impact, and integrated into the project plan and baselines as appropriate.
