Which of the following can be done to control the size of the Project Board on a project that involves multiple users and suppliers?
Click on the arrows to vote for the correct answer
A. B. C. D.C.
In project management, the Project Board is a group responsible for overall project direction, management, and decision-making. It is essential to have an appropriately sized Project Board that includes all necessary stakeholders and decision-makers. In a project involving multiple users and suppliers, the size of the Project Board can become unmanageable, leading to inefficiencies and delays.
To control the size of the Project Board, the following options can be considered:
A. Create a separate Project Board to manage the supplier elements of the project: This option involves splitting the Project Board into two or more groups, with each group focused on a particular aspect of the project. This approach can work well if there are distinct and independent supplier elements that require separate management. However, it can also create coordination issues and potential conflicts between the separate boards.
B. Create multiple smaller Project Boards during the process of Starting up a Project, one for each of the project's stages: This option involves dividing the project into smaller, more manageable stages and creating a separate Project Board for each stage. This approach allows for greater focus and more targeted decision-making, but it can also lead to duplication of effort and a lack of overall project direction.
C. Create user and supplier groups: This option involves creating separate groups for users and suppliers and assigning a representative from each group to the Project Board. This approach ensures that all necessary stakeholders are represented on the board while keeping the size manageable. However, it can also create coordination issues and potential conflicts between the groups.
D. Appoint corporate quality assurance to perform the Project Assurance role for all members of the Project Board: This option involves appointing a corporate quality assurance team to oversee the Project Board's work and ensure that all members are adhering to established procedures and standards. This approach can provide a valuable oversight function, but it does not directly address the issue of board size.
In summary, the best approach to control the size of the Project Board depends on the specific characteristics of the project, including the number of users and suppliers involved, the complexity of the project, and the availability of resources. Ideally, the Project Board should include all necessary stakeholders while keeping the size manageable to ensure efficient decision-making and project progress.