Business Options
Question
Scenario - A central government department, the Ministry of Food Hygiene (MFH), faces increasing pressure to cut costs, better manage suppliers performance and reduce the confusion caused by inadequate internal controls, outdated standards and outdated technology.
External consultants were employed to conduct a feasibility study to identify options to address the problems, and the likely costs and benefits.
The following options were considered:Do nothing.Re-engineer selected business functions.Outsource selected business functions.
The feasibility study concluded that there was a case for outsourcing the MFH Information Technology Division and the Facilities Division (maintenance of buildings and grounds)
The recommendations were:One service provider should be contracted to provide the services currently provided by the Information Technology Division and the Facilities Division.A 10-year service contract should be agreed with the selected service provider.
The feasibility study developed high-level designs of the current organization, processes, systems and operating models, plus an outline Business Case for the required project.
The external consultants also made the following recommendations for the management of the project:Use PRINCE2.Set up the project with 4 management stages: Stage 1
Standard PRINCE2 initiation activities.
Stage 2
Create detailed designs (future organization, processes, systems and operating models) and the service level agreement between MFH and the future service provider.
Stage 3
Request and evaluate proposals, select service provider and agree contract.
Stage 4
Transfer equipment and staff, transfer responsibility for service provision and run trial period.
Initial estimates indicated that the project would cost 2.5m and take two years to complete.
MFH senior management agreed that there was a case for outsourcing, and accepted the recommendations as a basis for the project.
There is an expected saving of 20m over 10 years.
The Outsourcing project has completed the Starting up a Project process and is now in the initiation stage.
Because of the strategic importance of the project, the MFH Chief Executive Officer has taken the role of Executive.
A PRINCE2-experienced Project Manager has been appointed from within MFH.
Staff within the business functions being outsourced will work with the external consultants who conducted the feasibility study to define the detailed designs.
Which 2 statements should be recorded under the Business options heading?
Answers
Explanations
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A. B. C. D. E.CD.
http://www.whatisprince2.net/prince2-theme-business-case.phpOf the five statements provided, only two should be recorded under the "Business options" heading.
A. The re-engineering of selected business functions would not provide the required outcome. B. The lack of up-to-date technology in MFH means a re-engineering of existing services will not necessarily deliver the performance improvements required. C. Use external consultants to provide guidance on the detailed design of the outsourced services. D. Set up a PRINCE2 project to deliver the outsourced services. E. Review a list of service providers to determine a short-list of possible service providers.
Statement A suggests that re-engineering selected business functions was considered as an option but deemed insufficient to achieve the desired outcome. This statement could be recorded under the "Business options" heading, as it relates to an option that was considered but rejected.
Statement B highlights a constraint that may have affected the options considered. This statement suggests that the lack of up-to-date technology in MFH may have limited the effectiveness of re-engineering existing services, which may have been another option considered. As such, this statement could also be recorded under the "Business options" heading, as it relates to a constraint that may have influenced the options considered.
Statements C, D, and E relate more to the project management approach and are not directly related to the business options considered. Statement C suggests the use of external consultants to provide guidance on the detailed design of the outsourced services, which is more related to project management than to the business options considered. Statement D suggests setting up a PRINCE2 project to deliver the outsourced services, which is a project management decision and not a business option. Statement E suggests reviewing a list of service providers to determine a short-list of possible service providers, which may be part of the process of selecting a service provider but is not a business option.
In summary, the two statements that should be recorded under the "Business options" heading are A and B.
