When to Refer to Corporate or Programme Management for a Decision

B.

In PRINCE2, the Project Board is responsible for the overall direction and control of a project. The Board has a number of responsibilities, including setting project tolerances, approving plans, and providing support and guidance to the project manager.

In certain circumstances, the Project Board may need to refer to corporate or programme management for a decision. Here are the four scenarios where this may occur:

A. The stage requires resources If the Project Board determines that the project stage requires additional resources beyond what was originally planned, they may need to refer to corporate or programme management for a decision. This could include additional funding, personnel, or equipment that was not previously budgeted for or allocated.

B. It is forecast that project level tolerance will be exceeded The Project Board sets the project tolerances, which define the acceptable deviation from the project plan. If the project manager forecasts that the project will exceed the tolerances, the Project Board may need to refer to corporate or programme management for a decision. This could involve revising the project plan, adjusting the tolerances, or seeking additional resources.

C. The Senior Supplier or Senior User needs to be changed The Project Board is responsible for managing the project's stakeholders, including the Senior Supplier and Senior User. If one of these key stakeholders needs to be changed, the Project Board may need to refer to corporate or programme management for a decision. For example, if the Senior Supplier leaves the organization, the Project Board may need to consult with corporate management to identify a replacement.

D. Any request for change needs to be approved. Finally, any request for change to the project plan or scope needs to be approved by the Project Board. If the change is significant, the Project Board may need to refer to corporate or programme management for a decision. This could involve revising the project plan, adjusting the budget, or seeking additional resources.

In summary, the Project Board should refer to corporate or programme management for a decision when additional resources are required, project tolerances are forecast to be exceeded, a key stakeholder needs to be changed, or a significant change to the project plan or scope is requested.