Project Status Communication: Ensuring Stakeholder Awareness

Consulting Project Documentation for Stakeholder Notifications

Question

A stakeholder is unaware of a project's status.

Which of the following documents should the project manager consult to ensure all stakeholders are notified of project changes? (Choose two.)

Answers

Explanations

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The project manager should consult the following two documents to ensure that all stakeholders are notified of project changes:

  1. Status Report: A status report is a document that provides an overview of the project's progress, including its status, risks, issues, and milestones. The project manager should regularly update the status report and share it with stakeholders to keep them informed about the project's progress. If a stakeholder is unaware of the project's status, the project manager should review the latest status report with the stakeholder to ensure that they are up-to-date.

  2. Communication Plan: A communication plan is a document that outlines the communication channels, stakeholders, and frequency of communication for the project. It also includes guidelines for handling different types of communication and a plan for how to manage any communication-related issues. The project manager should review the communication plan and ensure that all stakeholders are included in the plan. If a stakeholder is unaware of the project's status, the project manager should ensure that the communication plan is updated to include the stakeholder and their preferred communication channels.

The other options, Organizational chart, RACI matrix, and Meeting minutes, may be useful documents for managing a project, but they are less relevant to the specific scenario of a stakeholder being unaware of the project's status.