Scenario - A photographer from Portraits Ltd, a professional photographic company, has taken on the role of Team Manager after taking some time to understand the requirements of the project.
A contract for their services has been set up and is being monitored by the Purchasing Manager and a Work Package has been agreed.
This contract specifies that the photographer must arrange a meeting with the Engineering Manager to establish a schedule for the photo sessions to minimize the impact on the Engineering staff.
This meeting should have occurred by now.
The Engineering Manager was made aware of this requirement but when asked he reported that he has received no communication from the photographer.
The Project Manager has tried to call the photographer and has had no response.
The Project Manager believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients' work.
If Portraits ltd do not deliver on schedule the project will be delayed and the expected benefits will be reduced.
The contract is to be reviewed and Portraits Ltd reminded of their agreement.
The project is now in stage 2
The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project.
There is a threat that the early release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.
Which 2 statements should be recorded under either the Records or Reporting headings?
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A. B. C. D. E.BC.
The question is asking which two statements should be recorded under either the Records or Reporting headings in the given scenario.
Records and Reporting are two of the seven themes in PRINCE2 project management methodology. Records refers to the documentation and information management of the project, while Reporting refers to the communication of project progress, issues, and risks to stakeholders.
Option A states that Project Support will maintain the Risk Register. The Risk Register is a document used to record and manage risks throughout the project. It is a key record that should be maintained throughout the project, and it is recommended that Project Support maintains it. This statement should be recorded under the Records heading.
Option B states that the evaluated net effect of all risks will be updated at the end of each stage and included in the End Stage Report. The End Stage Report is a report produced at the end of each stage that summarizes the achievements of the stage and provides an assessment of the project status. The risk evaluation is an important part of this report, and it should be updated at the end of each stage. This statement should be recorded under the Reporting heading.
Option C states that the Change Authority will report monthly to the Project Manager on the status of the change budget. Change Authority is a group of individuals responsible for approving or rejecting changes to the project. While this is an important reporting requirement, it is not directly related to the scenario described. Therefore, this statement should not be recorded under either the Records or Reporting headings.
Option D states that risks that are likely to occur within the next two weeks should be recorded as imminent. This is a guideline for recording risks in the Risk Register, but it is not a statement that needs to be recorded under either the Records or Reporting headings.
Option E states that a summary of risks will be maintained and included with the monthly Highlight Reports to the Project Board. Highlight Reports are produced by the Project Manager to provide a summary of the project status to the Project Board. Including a summary of risks is a good practice, but it is not a statement that needs to be recorded under either the Records or Reporting headings.
Therefore, the two statements that should be recorded under either the Records or Reporting headings are A and B.