Retaining and Deleting Documents in SharePoint Online - Exam SC-400: Microsoft Information Protection Administrator

How to Ensure Retention and Deletion of Documents in SharePoint Online

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Question

You need to ensure that documents in a Microsoft SharePoint Online site that contain a reference to Project Alpha are retained for two years, and then deleted.

Which two objects should you create? Each correct answer presents part of the solution.

(Choose two.) NOTE: Each correct selection is worth one point.

Answers

Explanations

Click on the arrows to vote for the correct answer

A. B. C. D. E. F.

BD.

https://docs.microsoft.com/en-us/microsoft-365/compliance/apply-retention-labels-automatically?view=o365-worldwide

To ensure that documents in a SharePoint Online site containing a reference to Project Alpha are retained for two years and then deleted, you need to create a retention policy and a retention label.

A retention policy is a collection of retention settings that are applied to a specific location in SharePoint Online. It determines when content is moved to the Preservation Hold library, when it's deleted, and when it's retained for a specified period of time. Therefore, to retain the documents for two years, you need to create a retention policy that specifies the duration of the retention period.

To create a retention policy in SharePoint Online, follow these steps:

  1. Go to the SharePoint Online admin center.
  2. Click on the Policies menu and select Retention.
  3. Click on Create a policy.
  4. Give the policy a name and description.
  5. Select the duration of the retention period (in this case, two years).
  6. Choose whether you want to retain the content in-place or move it to the Preservation Hold library.
  7. Select the SharePoint Online site where you want to apply the policy.
  8. Click on Create.

Once you've created the retention policy, you need to create a retention label to apply to documents that contain a reference to Project Alpha.

A retention label is a label that you can apply to content to enforce retention settings based on the label's configuration. It allows you to apply retention settings to specific content, regardless of its location. Therefore, to apply the retention settings to documents that contain a reference to Project Alpha, you need to create a retention label that identifies this type of content.

To create a retention label in SharePoint Online, follow these steps:

  1. Go to the Microsoft 365 compliance center.
  2. Click on Labels in the left-hand menu and select Retention.
  3. Click on Create a label.
  4. Give the label a name and description.
  5. Choose the retention settings you want to apply (in this case, retention for two years).
  6. Select the content that the label should apply to (in this case, documents that contain a reference to Project Alpha).
  7. Click on Create.

After you've created the retention policy and retention label, you need to apply them to the SharePoint Online site. To do this, follow these steps:

  1. Go to the SharePoint Online site where you want to apply the policy and label.
  2. Click on Settings and select Site settings.
  3. Click on Site policies under Site Collection Administration.
  4. Click on Create.
  5. Give the policy a name and description.
  6. Select the retention policy you created earlier.
  7. Select the retention label you created earlier.
  8. Click on Create.

Once the policy and label have been applied, documents in the SharePoint Online site that contain a reference to Project Alpha will be retained for two years and then deleted.

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