Some Symptoms of a Sharing Model That Is Too Private

See the solution below.

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Lots of duplicate records 2

Users consistently have to manually share records 3

There are a large number of sharing rules 4

Admins have lots of requests for more record access.

A sharing model that is too private in Salesforce may lead to various symptoms, which can cause issues for users, administrators, and the organization as a whole. Here are some common symptoms of a sharing model that is too private:

1. Limited visibility: The primary symptom of a sharing model that is too private is limited visibility. In such a scenario, users may have difficulty accessing the records they need to perform their job duties. This can lead to frustration and reduced productivity, as users may need to request access to specific records or rely on other team members to provide them with the necessary information.

2. Time-consuming sharing requests: When users require access to records outside of their normal purview, they may need to request access from the record owner or an administrator. If the sharing model is too private, these requests may be time-consuming, as the owner or administrator may need to review the request and manually grant access. This can slow down business processes and reduce efficiency.

3. Inconsistent access: In some cases, a sharing model that is too private may lead to inconsistent access to records. For example, some users may have access to a record while others do not, even if they are part of the same team or have similar job duties. This can lead to confusion and frustration, as users may not understand why they do not have access to a specific record.

4. Increased administrative overhead: Administrators may need to spend more time managing access requests and sharing rules when the sharing model is too private. This can increase administrative overhead and reduce the time available for other tasks, such as system configuration or user support.

5. Security risks: A sharing model that is too private may also pose security risks for the organization. For example, if users do not have access to the records they need, they may resort to using workarounds or creating duplicate records, which can lead to data inconsistencies and security vulnerabilities.

Overall, a sharing model that is too private can cause a range of issues for users and administrators, including limited visibility, time-consuming sharing requests, inconsistent access, increased administrative overhead, and security risks. To avoid these issues, organizations should carefully consider their sharing model and ensure that it provides the necessary access to records while maintaining appropriate levels of security.