You are the project manager of a HGT project that has recently finished the final compilation process.
The project customer has signed off on the project completion and you have to do few administrative closure activities.
In the project, there were several large risks that could have wrecked the project but you and your project team found some new methods to resolve the risks without affecting the project costs or project completion date.
What should you do with the risk responses that you have identified during the project's monitoring and controlling process?
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A. B. C. D.C.
The risk responses that do not exist up till then, should be included in the organization's lessons learned database so other project managers can use these responses in their project if relevant.
Incorrect Answers: A: The responses are not in the project management plan, but in the risk response plan during the project and they'll be entered into the organization's lessons learned database.
B: The risk responses are included in the risk response plan, but after completing the project, they should be entered into the organization's lessons learned database.
D: If the new responses that were identified is only included in the project's risk register then it may not be shared with project managers working on some other project.
As a project manager, you need to properly manage the risks that could potentially affect the project's completion date or budget. During the project's monitoring and controlling process, you and your team should have identified risks, assessed their potential impact, and implemented risk response strategies to mitigate the likelihood or impact of those risks.
Now that the project is complete, you need to undertake administrative closure activities to wrap up the project. One of these activities involves addressing the risks that were identified during the project. You need to determine what to do with the risk responses that you identified during the project's monitoring and controlling process.
Option A suggests including the risk responses in the project management plan. While this may be a good practice, it may not be the most appropriate response in this case. The project management plan is a comprehensive document that outlines how the project will be executed, monitored, and controlled. The risk responses, on the other hand, are specific strategies that were developed to manage specific risks. Including these risk responses in the project management plan may not be appropriate since they are not related to the overall project execution.
Option B suggests including the risk responses in the risk management plan. This may be a good option since the risk management plan outlines how risks will be identified, assessed, and managed throughout the project. The risk responses developed during the project's monitoring and controlling process are specific strategies to mitigate identified risks. Including these risk responses in the risk management plan will help to ensure that they are not forgotten and can be used in future projects.
Option C suggests including the risk responses in the organization's lessons learned database. This may be the best option since it allows the organization to capture and share the knowledge gained from managing risks during the project. The lessons learned database is a repository of knowledge that can be used by other projects to avoid similar risks or to develop better risk response strategies.
Option D suggests doing nothing with the risk responses since they are already included in the project's risk register. This is not the best option since the risk register is a dynamic document that is updated throughout the project. Once the project is complete, the risk register may no longer be maintained, and the risk responses may be lost.
In summary, the best option for managing the risk responses identified during the project's monitoring and controlling process is to include them in the organization's lessons learned database (Option C). This will help to ensure that the knowledge gained from managing risks during the project is captured and shared with others in the organization to improve future projects.