Best Project Management Plan for Communicating with External Stakeholders
Question
John is the project manager of the NHQ Project for his company.
His project has 75 stakeholders, some of which are external to the organization.
John needs to make certain that he communicates about risk in the most appropriate method for the external stakeholders.
Which project management plan will be the best guide for John to communicate to the external stakeholders?
Answers
Explanations
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A. B. C. D.B.
The Communications Management Plan will direct John on the information to be communicated, when to communicate, and how to communicate with external stakeholders.
The Communications Management Plan aims to define the communication necessities for the project and how the information will be circulated.
The Communications Management Plan sets the communication structure for the project.
This structure provides guidance for communication throughout the project's life and is updated as communication needs change.
The Communication Managements Plan identifies and defines the roles of persons concerned with the project.
It includes a matrix known as the communication matrix to map the communication requirements of the project.
Incorrect Answers: A: The Risk Response Plan identifies how risks will be responded to.
C: The Project Management Plan is the parent of all subsidiary management plans and it is not the most accurate choice for this question D: The Risk Management Plan defines how risks will be identified, analyzed, responded to, and controlled throughout the project.
The correct answer is B. Communications Management Plan.
The Communications Management Plan is a key project management plan that describes how information will be communicated throughout the project. This plan includes the methods and frequency of communication, the types of information to be communicated, the audience for each type of communication, and the person responsible for each communication.
In this scenario, John needs to communicate risk information to external stakeholders, which is a critical aspect of project management. The Communications Management Plan will guide John on how to best communicate risk information to these external stakeholders in a way that is appropriate and effective.
While the Risk Management Plan and the Risk Response Plan are also important project management plans, they focus primarily on identifying, assessing, and responding to risks within the project. The Project Management Plan, on the other hand, is a comprehensive document that outlines the project scope, objectives, timelines, resources, and other essential project details. While this plan may touch on communication methods and stakeholders, it may not provide the specific guidance John needs to communicate risk information to external stakeholders.
In summary, the Communications Management Plan is the best guide for John to communicate risk information to external stakeholders, as it provides specific guidance on how to effectively communicate information to different audiences throughout the project.
