The Project Manager's Actions for Identifying Critical Gaps in Requirements
Question
The business stakeholder has been engaged late and has just had a chance to review the approved requirements.
Consequently, it has been identified that there are a number of gaps in the requirements which are critical to the stakeholders's business unit.
Which of the following actions should the project manager take?
Answers
Explanations
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A. B. C. D.A.
In this scenario, the business stakeholder has identified critical gaps in the approved requirements. As a result, the project manager needs to take appropriate action to address the situation.
Option A: Initiate change control Initiating change control is a relevant action to take in response to identified gaps in the requirements. Change control is a formal process used to manage changes to project scope, schedule, or budget. The project manager should initiate change control to ensure that the identified gaps are incorporated into the project plan, and the project's scope, schedule, or budget is appropriately adjusted to accommodate the changes.
Option B: Follow communications plan Following the communication plan is a critical aspect of project management. However, in this scenario, the identified gaps in the requirements require more than just following the communication plan. The project manager needs to take specific actions to address the identified gaps.
Option C: Manage project quality Managing project quality is important to ensure that the project deliverables meet the expected quality standards. However, in this scenario, the identified gaps in the requirements require more than just managing project quality. The project manager needs to take specific actions to address the identified gaps.
Option D: Prepare a performance report Preparing a performance report is a routine project management activity that involves collecting and analyzing data to track project progress. However, in this scenario, the identified gaps in the requirements require more than just preparing a performance report. The project manager needs to take specific actions to address the identified gaps.
Therefore, option A, initiate change control, is the most appropriate action to take in this scenario as it provides a formal process for managing the identified gaps in the requirements. By initiating change control, the project manager can ensure that the identified gaps are addressed and incorporated into the project plan, ensuring that the project meets the stakeholder's needs.
