Managing a Stage Boundary Process

C.

The Managing a Stage Boundary process is a vital element of the PRINCE2 project management methodology. This process helps project managers to ensure that each stage of the project is completed successfully before moving on to the next stage. It also enables project managers to review the progress made in the current stage and make informed decisions about whether to continue with the project or take corrective action.

The four activities that take place within the Managing a Stage Boundary process are as follows:

A. Produce Highlight Reports: This activity involves preparing a summary of the progress made in the current stage of the project. The highlight report provides information on the project's status, including any issues, risks, or changes that have arisen during the stage. This report is shared with the Project Board, who uses it to decide whether to continue with the project or take corrective action.

B. Take corrective action within the limits of a stage's tolerance: If any issues or risks are identified during the stage, corrective action may need to be taken. However, this action must be taken within the limits of the stage's tolerance. This means that any corrective action must be agreed upon by the Project Board, who will assess whether the proposed action is feasible and whether it will help to achieve the project's objectives.

C. Produce an Exception Plan: If it becomes apparent during the stage that the project's objectives cannot be achieved within the agreed tolerances, an Exception Plan may need to be produced. This plan outlines the changes that need to be made to the project's objectives, scope, or budget to bring it back within tolerance. The Exception Plan is submitted to the Project Board for approval.

D. Authorize a Stage Plan for the next stage: This activity involves reviewing the progress made in the current stage and authorizing a Stage Plan for the next stage. The Stage Plan outlines the objectives, scope, budget, and timelines for the next stage of the project. The Project Manager will work with the Project Board to ensure that the Stage Plan is feasible and achievable.

In summary, the Managing a Stage Boundary process is an essential part of the PRINCE2 methodology. The process enables project managers to review the progress made in the current stage, take corrective action if necessary, and authorize a Stage Plan for the next stage. These activities ensure that the project remains on track, and the project's objectives are achieved within the agreed tolerances.