The Team Manager and Purchasing Manager
Question
Scenario - A photographer from Portraits Ltd, a professional photographic company, has taken on the role of Team Manager after taking some time to understand the requirements of the project.
A contract for their services has been set up and is being monitored by the Purchasing Manager and a Work Package has been agreed.
This contract specifies that the photographer must arrange a meeting with the Engineering Manager to establish a schedule for the photo sessions to minimize the impact on the Engineering staff.
This meeting should have occurred by now.
The Engineering Manager was made aware of this requirement but when asked he reported that he has received no communication from the photographer.
The Project Manager has tried to call the photographer and has had no response.
The Project Manager believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients' work.
If Portraits ltd do not deliver on schedule the project will be delayed and the expected benefits will be reduced.
The contract is to be reviewed and Portraits Ltd reminded of their agreement.
The project is now in stage 2
The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project.
There is a threat that the early release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.
Which 2 statements should be recorded under the Roles and responsibilities heading?
Answers
Explanations
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A. B. C. D. E.BD.
Under the Roles and responsibilities heading, the two statements that should be recorded are:
B. Risks exceeding the agreed project risk tolerance will be reported to the Project Board. D. Project Assurance will ensure that project risks are identified, assessed, and controlled according to the agreed risk management procedure.
Explanation:
In project management, risks are events or situations that may occur and have an impact on the project's objectives. Risk management is a critical process that involves identifying, assessing, and controlling risks to minimize their impact on the project. Therefore, it is essential to have clear roles and responsibilities for risk management.
Statement B. Risks exceeding the agreed project risk tolerance will be reported to the Project Board, is important because it sets the threshold for the level of risk that is acceptable to the project. The project team should identify and assess all risks that have the potential to affect the project, and any risks that exceed the agreed risk tolerance level should be escalated to the Project Board for decision making.
Statement D. Project Assurance will ensure that project risks are identified, assessed, and controlled according to the agreed risk management procedure, emphasizes the importance of having a structured risk management approach in place. Project Assurance is responsible for ensuring that the project follows the agreed risk management procedure and that all risks are appropriately identified, assessed, and controlled.
Statement A. Each risk will be assigned a risk owner, is also an essential aspect of risk management. A risk owner is responsible for monitoring and controlling the risk, and for implementing actions to mitigate or avoid the risk. However, this statement is more specific to risk management than to the roles and responsibilities of the project team.
Statement C. Risk tolerances are allocated to each stage by the Project Manager, is also an important aspect of risk management, but it is not specific to the roles and responsibilities of the project team. Risk tolerances are established by the Project Board, and the Project Manager is responsible for ensuring that the project team adheres to the agreed risk tolerance levels.
Statement E. An external consultant is to facilitate a risk identification workshop, is also a possible aspect of risk management, but it is not specific to the roles and responsibilities of the project team. An external consultant may be brought in to facilitate risk identification workshops, but this is not a responsibility of the project team.
