Scenario - A photographer from Portraits Ltd, a professional photographic company, has taken on the role of Team Manager after taking some time to understand the requirements of the project.
A contract for their services has been set up and is being monitored by the Purchasing Manager and a Work Package has been agreed.
This contract specifies that the photographer must arrange a meeting with the Engineering Manager to establish a schedule for the photo sessions to minimize the impact on the Engineering staff.
This meeting should have occurred by now.
The Engineering Manager was made aware of this requirement but when asked he reported that he has received no communication from the photographer.
The Project Manager has tried to call the photographer and has had no response.
The Project Manager believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients' work.
If Portraits ltd do not deliver on schedule the project will be delayed and the expected benefits will be reduced.
The contract is to be reviewed and Portraits Ltd reminded of their agreement.
The project is now in stage 2
The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project.
There is a threat that the early release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.
Which 2 statements should be recorded under the Proximity heading?
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A. B. C. D. E.CD.
Proximity is a risk management concept that refers to the time frame in which a risk is expected to occur. It is used to categorize risks based on how soon they are likely to happen and their potential impact on the project. The closer a risk is in terms of time, the more urgent and important it is to manage.
Based on the given scenario, the two statements that should be recorded under the Proximity heading are:
A. Proximity categories for this project are: Imminent; Within the stage; Within the project; Beyond the project. C. Imminent risks are those which may occur within two weeks.
Statement A is correct because it defines the four categories of proximity that can be used to categorize risks in the project. These categories are:
These categories can be used to help prioritize risks and determine the appropriate actions to take to mitigate them.
Statement C is also correct because it defines imminent risks as those that may occur within two weeks. Imminent risks are considered to be high priority risks because they have a high likelihood of occurring in the near future and may have a significant impact on the project if not managed effectively.
Statements B, D, and E are incorrect because they are not relevant or accurate in the given scenario. Statement B suggests that a risk related to outsourcing experience will be categorized as Stage 4 proximity, but there is no information in the scenario to support this statement. Statement D suggests that any risk with a proximity category of imminent will be estimated as having a very high impact, but this is not necessarily true as the impact of a risk will depend on its specific characteristics. Statement E suggests that the risk of staff leaving the organization will be categorized as beyond the project proximity, but this risk could occur during the project and would therefore be categorized as within the project or within the stage proximity depending on the time frame in which it is expected to occur.
In summary, proximity categories are an important tool for risk management and can help project managers prioritize risks and take appropriate actions to mitigate them. In the given scenario, the two statements that should be recorded under the Proximity heading are A and C.