Why is a Project Brief produced?
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The production of a Project Brief is a critical step in the project management process. It is an essential document that serves as the foundation for the project and provides a framework for the entire project management process. The Project Brief is typically produced during the Starting up a Project process, which is the first process in the PRINCE2 methodology.
The purpose of the Project Brief is to provide a full and firm foundation for the initiation of a project. It defines the initial scope of the project, including the objectives, expected benefits, and the requirements that the project must meet. The Project Brief also outlines the key stakeholders and their roles and responsibilities, as well as the constraints and assumptions that may impact the project.
Furthermore, the Project Brief serves as a trigger for the Starting up a Project process. This means that the production of the Project Brief marks the beginning of the project management process and triggers the next stage of the process, which is the initiation stage.
The Project Brief also records the strategies and management controls that will be used by the project. It outlines the approach that will be taken to manage the project and ensure its successful completion. This includes the management of risks, issues, quality, and communications, among other things.
Finally, the Project Brief is used by the Project Board as a basis for reviewing the progress of the project. It provides a benchmark against which the progress of the project can be measured and helps to ensure that the project is on track and meeting its objectives. The Project Board uses the Project Brief as a reference throughout the project management process, from initiation to closure.
In summary, the Project Brief is an essential document that serves as the foundation for the project management process. It provides a full and firm foundation for the initiation of a project, outlines the strategies and management controls that will be used by the project, and is used by the Project Board as a basis for reviewing the progress of the project.