Why is a Project Brief produced?
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A. B. C. D.C.
The correct answer is C. To provide a full and firm foundation for the initiation of a project.
A Project Brief is a key document in PRINCE2 (PRojects IN Controlled Environments), a project management methodology widely used in the UK and around the world. The purpose of the Project Brief is to provide a solid foundation for the initiation of a project by describing its scope, objectives, deliverables, timelines, budget, risks, and other key aspects. Here are some more details on why a Project Brief is produced:
To capture the project mandate: The Project Brief is typically produced in response to a project mandate, which is a high-level document that outlines the reason for the project and the desired outcome. The Project Brief provides a more detailed understanding of the project's objectives, scope, and constraints.
To secure approval and funding: The Project Brief is used to obtain approval from the Project Board, which is the group responsible for overseeing the project. The Board will use the Project Brief to evaluate the project's feasibility, benefits, and risks, and decide whether to invest in it.
To align stakeholders: The Project Brief helps to align the project team and stakeholders around a common understanding of the project's purpose and goals. This can reduce misunderstandings and conflicts later on in the project.
To guide planning: The Project Brief serves as a guide for the project planning process, by identifying key deliverables, timelines, and budgets. It also outlines the management controls and strategies to be used during the project's lifecycle.
To provide a baseline for progress monitoring: The Project Brief is used as a baseline for monitoring and controlling the project's progress. It helps to ensure that the project stays on track and that any deviations are identified and addressed promptly.
In summary, the Project Brief is produced to provide a full and firm foundation for the initiation of a project, by capturing the project mandate, securing approval and funding, aligning stakeholders, guiding planning, and providing a baseline for progress monitoring.