Strategies to Improve Attendance at Project Status Meetings

AB.

The project manager has identified a problem with attendance at status meetings. To improve attendance, the project manager should consider implementing the following strategies:

1. Provide an agenda before the status meeting: By providing an agenda before the status meeting, team members can prepare for the meeting, and ensure they are able to contribute and provide updates. This also helps ensure that everyone is on the same page regarding the purpose and topics to be discussed.

2. Adhere to an agenda and scheduled time: By adhering to an agenda and scheduled time, team members can plan their schedule accordingly and ensure they are available for the meeting. Additionally, sticking to the agenda ensures that the meeting stays on track and doesn't veer off into unrelated or unproductive discussions.

On the other hand, the following strategies should not be implemented:

1. Add non-project-related items to the agenda: Adding non-project-related items to the agenda can waste time and distract from the purpose of the meeting. It is important to keep the meeting focused on the project-related topics and to address other issues separately.

2. Add and discuss new agenda items throughout the meeting: Adding and discussing new agenda items throughout the meeting can also disrupt the flow of the meeting and cause it to run longer than necessary. New items should be added to the agenda for the next meeting, or addressed separately.

3. Discard the action items at the conclusion of the meeting: Discarding action items at the conclusion of the meeting can lead to a lack of accountability and progress. Action items should be documented and followed up on at the next meeting to ensure that progress is being made towards project goals.

Overall, providing an agenda before the meeting and adhering to it are effective strategies for improving attendance and ensuring that the meetings are productive and efficient.