Appropriate Tailoring of Roles in 'Managing a Stage Boundary' Process

D.

Reference - https://www.prince2primer.com/the-project-manager-role/

The Managing a Stage Boundary process is one of the seven processes in PRINCE2 project management methodology. It is performed at the end of each stage to review the progress of the project and decide whether to proceed with the next stage or to stop the project.

In this scenario, the project manager has left the company after preparing the Stage 3 plan, and the project board has decided not to appoint a new project manager for Stage 3. Instead, the team managers will report directly to the project board and will prepare highlight reports instead of checkpoint reports.

Option A: "Yes, because work may be delegated to those with the necessary skills, such as a team manager."

This statement is partially correct. According to PRINCE2 methodology, work can be delegated to team managers who have the necessary skills and knowledge. However, in this scenario, the project manager has left the company, and it is not clear whether the team managers have the necessary skills and knowledge to manage the Stage 3. Moreover, the team managers are responsible for managing their own teams and may not have the capacity or capability to manage the entire project.

Option B: "Yes, because the team managers should have the information required to prepare highlight reports."

This statement is also partially correct. According to PRINCE2 methodology, highlight reports are prepared by the project manager and are used to inform the project board about the progress of the project. In this scenario, the project board has decided that the team managers will prepare highlight reports instead of checkpoint reports. However, it is not clear whether the team managers have the necessary information and skills to prepare highlight reports, as this is typically the responsibility of the project manager.

Option C: "No, because the reporting in the controlling a stage process should not be changed."

This statement is incorrect. The scenario describes a change in the management of Stage 3, not the controlling of the stage. The controlling of the stage process involves monitoring and controlling the work of the stage to ensure that it is completed on time, within budget, and to the required quality standards.

Option D: "No, because the team managers should not share the responsibilities of the project manager."

This statement is correct. According to PRINCE2 methodology, the project manager is responsible for managing the project and coordinating the work of the team managers. The team managers are responsible for managing their own teams and providing regular checkpoint reports to the project manager. It is not appropriate for the team managers to share the responsibilities of the project manager.

In conclusion, the appropriate tailoring of the roles in the Managing a Stage Boundary process would depend on the specific circumstances of the project. In this scenario, it may not be appropriate to proceed with Stage 3 without a project manager, and the team managers may not have the necessary skills and knowledge to manage the entire project. Therefore, option D is the most appropriate answer.