Why Different People May Have Different Numbers in Salesforce Reports

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They used different criteria: 1

Time frames 2

My vs all ownership criteria 3

Advanced fillers.

The potential reasons why different people may have different numbers when they create and run reports in Salesforce are:

1. Different Access Levels: Different users may have different levels of access to records and data in Salesforce. Some users may have access to all records, while others may have access only to certain records. The difference in access levels can affect the data that is returned in reports. Users with limited access may not see all of the data, which could result in differences in the number of records returned.

2. Different Filters: Users may apply different filters when creating and running reports. Filters are used to narrow down the data that is returned in a report. If different users apply different filters, it could affect the number of records returned in the report.

3. Different Time Periods: Users may run reports for different time periods. Some users may run reports for a specific day, while others may run reports for a week, a month, or a year. Running reports for different time periods can result in different numbers of records being returned.

4. Different Record Types: Users may be working with different record types in Salesforce. Record types are used to group records based on specific criteria, such as business unit, product, or customer type. Different record types can have different fields and data, which could affect the number of records returned in a report.

5. Different Roles: Users may have different roles in Salesforce, which can affect their access to records and data. For example, a user with a sales role may have access to different records and data than a user with a customer support role. Differences in roles can result in differences in the data returned in reports.

6. Different Customizations: Users may have different customizations in their Salesforce orgs, such as custom fields, custom objects, and workflows. Customizations can affect the data that is returned in reports, and can result in differences in the number of records returned.