Defining the Tailoring Approach for Project Management

A.

The tailoring approach is a method of customizing the project management approach based on the specific needs and requirements of a project. This is an important aspect of project management as every project is unique and requires a customized approach to be successful.

In the context of PRINCE2 (PRojects IN Controlled Environments), which is a popular project management methodology, tailoring refers to the process of selecting and adapting the PRINCE2 components, processes, and techniques to fit the specific project environment. The tailoring approach ensures that the PRINCE2 framework is used effectively and efficiently to meet the specific needs of the project, without overburdening the project with unnecessary processes and documentation.

The PRINCE2 approach to tailoring involves several steps. First, the project manager identifies the project's characteristics, such as its size, complexity, risk, and scope. Based on these characteristics, the project manager selects the appropriate level of PRINCE2 processes, components, and techniques that will be needed to manage the project effectively.

The project manager then creates a tailoring plan that outlines the selected PRINCE2 processes, components, and techniques, along with any modifications or additions that will be needed to meet the project's specific requirements. The tailoring plan is reviewed and approved by the project board, which is responsible for overseeing the project and ensuring that it is aligned with the organization's strategic objectives.

Once the tailoring plan is approved, the project manager implements it by adapting the PRINCE2 processes, components, and techniques to fit the project's specific needs. This may involve modifying or removing certain processes, combining or simplifying others, and adding new ones as necessary.

Throughout the project lifecycle, the tailoring approach is continuously reviewed and updated as needed to ensure that the project remains aligned with the organization's strategic objectives and is being managed effectively and efficiently. Project assurance may be involved in reviewing and approving any changes to the tailoring approach to ensure that they are appropriate and do not compromise the project's success.

To answer the question, option B (The project board documents the approach) is the most appropriate answer. While the project board approves the approach, the tailoring plan is documented to provide a clear understanding of the selected PRINCE2 processes, components, and techniques, along with any modifications or additions needed to meet the project's specific requirements. This documented approach helps ensure that all project team members are aware of how the PRINCE2 framework is being tailored for the project and how it will be implemented throughout the project lifecycle.